These attributes include qualifications, skills, experience, and knowledge, and sometimes personal attributes which a candidate needs to possess in order to perform the job duties. A job description outlines the roles, responsibilities and qualifications required for a job. There are four components of job specification: Educational qualification, experience, skills and knowledge, characteristics and personality traits. There are many advantages to having a detailed job specification. Job descriptions should explain the types of personal and professional traits required for a position. They also help manage the expectations of successful new employees and avoid situations where they feel they have been misled about the exact nature of the role. Job specification together with the job description helps the organization to overview the title, roles, education, responsibilities, skills etc that are required from the employee. Ascertain if the compensation being offered by the establishment is suitable. Job Analysis Job Description Job Specification Job Analysis Program and its uses Methods of Collecting Job Analysis Information Employment terms 3. Match the following categories of work with the type of information mentioned in job analysis. Some positions demand certain training and certifications. A well-written job specification ought to comprise of certain basic characteristics, which contributes to making the description more effective and relevant. Job Specification Characteristics are the prerequisites, which a prospective candidate requires possessing for applying to a position. The job description and person specification provide candidates with a good idea of exactly what you are looking for. Characteristics of a Good Job Description and job specification Whenever there is an opening in a company or any requirement is identified by the company, the first thing that the recruitment team does is to understand the job description and job specification importance effectively and create a job description and job specification accordingly. Job specifications are also posted on the recruiting portal websites where the candidates can go through the requirements to determine whether they are suitable for the job position. A job specification defines the knowledge, skills and abilities that are required to perform a job in an organization. With the right job description, you can quickly narrow down a pool of applicants to find only the most qualified candidates. The job specification may be a separate section on the job description or a separate document entirely; often it is presented on the back of the job description. The responsibility and accountability of the job position. Sometimes, it can be extremely specific like “10 years experience in marketing a specific branded product”. Job specification guides both employee and the employer on the complete recruitment and selection process. How to Effectively Use Power Words in Your Resume? A job description need not account for every task that might ever be done, says the CELL. It includes information relating to the requirements of skills and abilities to perform a specific task. Soft HR. Required fields are marked *. Comprehensive job description in-hand sets a benchmark for the HR managers to figure out the training needs that makes the employees perform as expected. It also specifies generic behavioral patterns and emotional intelligence i.e how psychologically strong the person is? It may also include physical and mental health, memorization capabilities, aptitude, leadership skills, flexibility, adaptability, ethics, manners, values, creative ability etc. Job Specification: Job Specification converts the job description to qualifications that are required for, in performing the job. When well-written, it produces a realistic picture of a job and answers the question, “What does the person in this role actually do?” A job description not only describes the position’s responsibilities, it sets the foundation for recruiting, developing and retaining talent and also For the job seekers, the illustration of such characteristics enables them to: From the point of view of an employer, job specifications characteristics enable them to: The nature of the job, functions and the role that a candidate requires playing in the particular position. The skills become niche-specific for the higher positions in the company. The procedure through which you determine the duties of the positions and the characteristics of the people to hire for them. Procure relevant CV’s for the job opening. A Job Specification should include: Physical characteristics, which include health, strength, endurance, age, height, weight, vision, voice, eye, hand and foot co-ordination, motor co- ordination, and color discrimination. Job specification is derived from job analysis. Job Analysis, Job Description, Job Specification - BBA|mantra It presents the HR team with a framework and threshold on which they can filter out the best candidates. It generally covers high-school education, graduation, master degree, technical certifications, diplomas etc. An HR director's competence and qualifications are essential components of the HR director job specification. A job specification is a statement of minimum qualifications required, specific qualities, communication skills, level of experience, physical and emotional traits required by the individual to perform the job. This is usually a statement which consists of qualification, characteristics, traits etc, for an employee to possess to perform his duties. Also known as employee specifications, a job specification is a written statement of educational qualifications, specific qualities, level of experience, physical, emotional, technical and communication skills required to perform a job, responsibilities involved in a job and other unusual sensory demands. Job specification can be defined as a set of physical and mental qualities and skills and experience of an employee which are required for the performance of assignments for the satisfaction of organization and individuals. Job specification. These human qualities serve as a guide for the manager at the time of selection of employees. The data set in the job specification to evaluate the performance of the employees. It is derived from job analysis. You provided me a very clear explanation to compare with other sources. Click to share on Twitter (Opens in new window), Click to share on Facebook (Opens in new window). 8. Job specification translates the job description into human qualifications so that a job can be performed in a better manner. Job specification c. Job analysis d. Job context e. None of the above (c; easy; p. 112) 2. The educational qualifications needed for the job. etc. Managerial and supervisory experience is mentioned under the experience parameter in the job specification. While the job description describes activities to be done, it is job specifications that list the knowledge, skills, and abilities an individual needs to perform a job satisfactorily. Job specification features work-experience, educational qualifications, managerial experience, creative capabilities, emotional balance, leadership skills, adaptability etc to perform the responsibilities and duties involved in a job. An important part is played by these tools in the hiring process as they are needed for every position within the organization. For example, a preschool teaching job would include skills like patience, while a customer service job description would require good people and communication skills. Saves time for the recruitment team while screening the resumes. Job description b. Job specification essentially conveys the kind of educational background and experience you need for that specific job role. Job Description vs Job Specification – The Key Differences. Here are some of the advantages of the job specification. Here are the most critical components of a good job description. Job specification includes _____. Job description differentiates one job from another by introducing unique characteristics of each job. This component gives an idea of the academic qualifications of the candidate. A job specification usually includes the following: (i) Educational Qualifications: It specifies the work experience in a specific domain and position. It is written in consultation with the hu… This is mostly used by recruiters to screen candidates and to select the most suitable candidates for the job. Job description and job specification are two very important tools that are developed as an outcome of job analysis. Personal Characteristics. It is similar to a job description, but more specific. The educational qualifications needed for the job. A job specification defines the knowledge, skills, and abilities that are required to perform a job in an organization. Personal requirements ----- D. Social Context Job specification is a statement of employee characteristics and qualifications required for satisfactory performance of defined duties and tasks comprising a specific job or function. Therefore, in order to accomplish effectively, the same certain characteristics need to be comprised in a job specification, which include: The job specifications characteristics are important for the applicant as well as the employer. The contents are : If the job does not need any educational requirement ents, it must be stated in the job specification. 1. This includes the day-to-day responsibilities of the vacancy as well as the job title, host department and who the successful candidate will report into. Job specification is a document that helps to understand the purpose and importance of a particular job position in the organization. As it contains all the specific details of a job, it helps the interview team to focus on the critical components when they are selecting an employee for the position. Overall, a job description provides all the essential information any job searchers would need to know while looking f… Characteristics of a Job Description. education and training: but only so far as is necessary for satisfactory job performance, unless the person … Job Specification: Job Specification translates the job description into terms of the human qualifications, which are required for performance of a job. This includes a description of exactly what the positions entail and what kind of duties are expected while working at this particular job. This parameter defines the years of experience the candidate needs to have in a particular domain to suit the job position. Job specifications for a data entry operator might include a required educational level, a certain number of months of experience, a typing ability of 60 words per minute, a high degree of visual concentration, and the ability to work under time pressure. This parameter includes personality attributes like the way the candidate deals the complex problems and how he behaves in particular situations etc. Ensure that the work timings and hours are suitable. What is the scope of HRM? (a) Training and development of employees for their growth. Job specification helps in hiring an appropriate person for an appropriate position. This article is written by one of the editorial staff of Kingdom Of Jobs. It helps the organizations during promotions and performance appraisals. Based on job specification and job description, the employee prospects determine whether they are suitable to apply for the job vacancy. A job specification is prepared on the basis of job description. In simpler terms, job specification is called employee specifications. The responsibility and accountability of the job position. a. Heading information. The HR director must have: demonstrated strong effective communication in writing, business presentations, and interpersonal communication. highly … This should include job title, pay grade or range, reporting relationship (by position, not individual), hours or shifts, and the likelihood of overtime or weekend work. Quantitative analysis to ensure that the right number and sort of people are available when needed. In simpler terms, job specification is called employee specifications. Details regarding the remuneration being offered to the … After a position has been filled, a job … It examines the knowledge and skill set profile that are required by the individual to efficiently perform the job. Job context ----- A. Some jobs may require a 4-year degree and some may just need a two-year academic degree. Job specification covers aspects like education, work-experience, managerial experience etc which can help accomplish the goals related to the job. This is essential from the point of view of the employer and as well as the job seeker. _____ is the procedures through which one determines the duties associated with positions and the characteristics of people to hire for those positions. Job analysis produces both an explanation of the activities and responsibilities that an employee in a certain position must undertake while working (a job description) as well as that of the ideal characteristics and abilities that the employee should have in order to perform well (a job specification). Job specification includes all the specific details related to the job position like personality traits, educational qualifications, skill set, managerial experience, prior work experience, etc thus lays down clear guidelines on which the recruitment team can select the best possible person to fit the role. A job specification is another notable objective of job analysis. (a) Physical characteristics (b) Psychological characteristics (c) Personal characteristics (d) all of these 13. Therefore, in order to accomplish effectively, the same certain characteristics need to be comprised in a job specification, which include: The nature of the job, functions and the role that a candidate requires playing in the particular position. It helps the recruiters to understand the set of characteristics, experience, educational background, technical skills etc to select the best suitable candidate for the job position. They are intended to serve as a guide in hiring and job evaluation. Details regarding the remuneration being offered to the employees by the company. Chapter 4: Job Analysis Multiple Choice 1. ADVERTISEMENTS: Meaning of Job Description: Edwin B. Flippo defined job description as “the first and immediate product of job analysis is the job description. The foremost step in this regard is carrying out a job analysis. A job description is generally a short paragraph of four to five sentences that includes a summary of the particular positions that are open with any certain company. List of machines and tools used 3. Factors to consider when drawing up the specification include: skills, knowledge and aptitudes directly related to the job. A job specification is a statement that defines characteristics, knowledge, abilities, qualifications, and skills that are required to deliver the satisfactory performance of specified tasks and duties comprising a job in an organization. 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